5 Best Practices for Effective Board Meetings

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Board meetings should be fun and productive with a clear focus on strategic direction and organizational goals. By adhering to these best practices, boards will be able to increase the effectiveness of their meetings and increase engagement, while improving the efficiency of their decision making and governance.

Attendance at Quorum is required

A high-level review of the agenda and a brief summary of the highlights from prior meetings, whether in person or by phone, will help set a positive mood for the remainder of the board meeting. This will also help to ensure that there is a members with a quorum present to conduct business.

Examine in depth the most important items

Providing time for discussions that are in-depth is a vital aspect of effective board meetings. Overly long agendas may overwhelm participants with routine reports or “have to” items, which can distract them from discussions about the strategic and high-level issues.

Encourage Participation by creating a safe and Respectful Environment

Engaging discussions require a culture that promotes participation and respect for different perspectives. This can be accomplished by ensuring that all board members voice their opinions and refraining from slandering individuals and encouraging open dialog. This can be accomplished through using board evaluations, facilitation techniques and encouraging constructive and informed discussion.

Clarify the process of decision-making to avoid disagreements, confusion and confusion. Determine if decisions will be made by consensus, majority vote or any other method. Also, record the results accurately in your board minutes. Be transparent about your follow-up procedures and accountability.